QuickGrants Terms of Service

1. Introduction and Scope

These Terms of Service (“Terms”) govern your access to and use of the QuickGrants website at goquickgrants.com (the “Website”) and the QuickGrants grant management platform and related services (collectively, the “Services”) provided by QuickGrants (“QuickGrants,” “we,” “us,” or “our”).

By accessing the Website or using the Services, you agree to be bound by these Terms. If you do not agree, do not access the Website or use the Services.

These Terms apply to all users of the Website and Services, including:

• Clients: Organizations (government agencies, nonprofits, or other entities) that subscribe to the Services under a separate service agreement or order form.
• Authorized Users: Individuals designated by a Client to access and use the Services on behalf of that Client, including program administrators, case reviewers, and other staff.
• Applicants: Individuals who submit applications or provide information through a Client’s program on the platform.
• Visitors: Individuals who browse the Website without an account.

Where a separate written service agreement or order form exists between QuickGrants and a Client, the terms of that agreement govern the Client’s use of the Services and take precedence over these Terms to the extent of any conflict.

2. Definitions

• “Client Data” means all data, information, documents, and materials submitted to or collected through the Services by or on behalf of a Client or its Applicants, including application data, uploaded documents, case records, and program outputs.
• “Confidential Information” means any non-public information disclosed by either party to the other in connection with the Services, including Client Data, technical specifications, business plans, pricing, and security documentation. Confidential Information does not include information that is publicly available, independently developed, or rightfully received from a third party without restriction.
• “Services” means the QuickGrants platform, including all software, tools, workflows, integrations, and support provided by QuickGrants to Clients and their users.
• “User” means any individual who accesses the Website or Services, including Clients, Authorized Users, Applicants, and Visitors.

3. Access and License

3.1 License Grant

Subject to these Terms and any applicable service agreement, QuickGrants grants Clients and their Authorized Users a limited, non-exclusive, non-transferable, non-sublicensable right to access and use the Services during the applicable subscription term for the Client’s internal business purposes related to the administration of funding programs.

3.2 Applicant Access

Applicants are granted access to the Services solely for the purpose of submitting and managing applications through a Client’s program. Applicant access is governed by the applicable Client’s program requirements and these Terms.

3.3 Restrictions

Users may not:

• Copy, modify, distribute, sell, lease, or create derivative works of the Services or any part thereof.
• Reverse engineer, decompile, disassemble, or otherwise attempt to derive the source code of the Services.
• Access the Services to build a competing product or service.
• Circumvent or disable any security, authentication, or access control features of the Services.
• Use the Services to store or transmit malicious code, viruses, or harmful content.
• Access or use the Services beyond the scope authorized by the applicable Client or service agreement.
• Share login credentials or allow unauthorized individuals to access an account.
• Use any automated means (bots, scrapers, crawlers) to access the Services without prior written authorization.

4. User Accounts and Authentication

4.1 Account Responsibility

Users are responsible for maintaining the confidentiality of their account credentials and for all activity that occurs under their account. Users must notify QuickGrants immediately upon becoming aware of any unauthorized access to their account.

4.2 Client Administration

Clients are responsible for managing access for their Authorized Users, including provisioning and deactivating accounts, assigning appropriate roles and permissions, and ensuring their users comply with these Terms.

4.3 Accuracy of Information

Users agree to provide accurate, current, and complete information when creating an account or submitting data through the Services, and to update that information as necessary to maintain its accuracy.

5. Acceptable Use

5.1 General Conduct

Users agree to use the Services only for lawful purposes and in accordance with these Terms, applicable law, and the requirements of the applicable funding program.

5.2 Prohibited Conduct

In addition to the restrictions in Section 3.3, Users may not:

• Submit false, fraudulent, or misleading information through the Services, including misrepresentation of identity, eligibility, or program qualifications.
• Use the Services to circumvent or undermine the requirements, controls, or integrity of any funding program.
• Access, collect, or use the personal information of other Users except as authorized by the applicable Client and funding program.
• Share, distribute, or disclose applicant data or other confidential program information outside of authorized program purposes.
• Interfere with or disrupt the integrity, performance, or availability of the Services.
• Attempt to gain unauthorized access to any portion of the Services, other accounts, systems, or networks connected to the Services.
• Use Client Data or applicant information as a consumer report as defined under the Fair Credit Reporting Act.

5.3 Enforcement

QuickGrants reserves the right to investigate potential violations of these Terms and to suspend or terminate access for any User who violates these Terms, without prior notice where necessary to protect the security or integrity of the Services.

6. Client Data Ownership and Processing

6.1 Client Ownership

As between QuickGrants and the Client, the Client owns all Client Data. Nothing in these Terms transfers ownership of Client Data to QuickGrants.

6.2 License to Process

The Client grants QuickGrants a limited, non-exclusive license to access, use, process, and store Client Data solely for the purpose of providing the Services and as otherwise instructed by the Client. QuickGrants will not use Client Data for any purpose unrelated to providing the Services, including marketing, advertising, or product development unrelated to service delivery.

6.3 Service Provider Role

QuickGrants processes Client Data as a service provider acting on behalf of and at the direction of the Client. The Client, as the organization administering the applicable funding program, is responsible for determining the lawful basis for collecting and processing applicant data and for compliance with applicable privacy and program requirements.

6.4 Aggregated and De-Identified Data

QuickGrants may generate aggregated, anonymized, and de-identified data derived from the use of the Services that cannot reasonably be used to identify any individual or Client. QuickGrants may use such data for purposes including service improvement, benchmarking, and analytics. This data will not be shared in any form that could identify a specific Client, Applicant, or individual.

6.5 Data Return and Deletion

Upon termination or expiration of a Client’s service agreement, QuickGrants will make Client Data available for export in a standard machine-readable format for a period of ninety (90) days. After the export period, QuickGrants will delete or destroy Client Data in its possession, except as required by applicable law or as specified in the service agreement. QuickGrants will provide written confirmation of deletion upon request.

7. Intellectual Property

7.1 QuickGrants IP

QuickGrants retains all right, title, and interest in and to the Services, including all software, algorithms, workflows, interfaces, documentation, trademarks, and other intellectual property. These Terms do not grant Users any rights to QuickGrants’ intellectual property except the limited access rights expressly stated herein.

7.2 Feedback

If a User provides suggestions, ideas, enhancement requests, or other feedback regarding the Services (“Feedback”), QuickGrants may use that Feedback without restriction or obligation. Feedback does not include Client Data.

7.3 Website Content

All content on the Website, including text, graphics, logos, images, and software, is the property of QuickGrants or its licensors and is protected by applicable intellectual property laws. Users may not reproduce, distribute, or create derivative works from Website content without prior written permission.

8. Confidentiality

8.1 Obligations

Each party agrees to protect the other party’s Confidential Information using at least the same degree of care it uses to protect its own confidential information, and in no event less than reasonable care. Neither party will disclose the other party’s Confidential Information to any third party except as necessary to perform its obligations under these Terms and subject to confidentiality obligations at least as protective as those set forth here.

8.2 Exceptions

Confidential Information may be disclosed if required by law, regulation, court order, or governmental authority, provided that the disclosing party gives the other party reasonable prior notice (where legally permitted) and cooperates in seeking protective treatment of the information.

8.3 Public Records

The parties acknowledge that Clients that are government entities may be subject to public records laws and freedom of information requirements. Nothing in these Terms prevents a government Client from complying with applicable public records obligations. QuickGrants will cooperate with Clients in responding to public records requests to the extent they relate to the Services or Client Data, while seeking to protect trade secrets and proprietary information where permitted by law.

9. Security

QuickGrants implements technical, administrative, and physical safeguards designed to protect the confidentiality, integrity, and availability of Client Data and the Services. These measures include encryption of data in transit and at rest, role-based access controls, audit logging, regular security assessments, and incident response procedures.

In the event of a confirmed security incident involving unauthorized access to or disclosure of Client Data, QuickGrants will notify the affected Client without unreasonable delay and cooperate in investigating and remediating the incident, including supporting the Client’s obligations to notify affected individuals or government agencies as required by applicable law.

Detailed security documentation, including information about our security program, certifications, and technical controls, is available to Clients and prospective Clients under separate agreement.

10. Third-Party Services

The Services may integrate with or rely on third-party services, including cloud infrastructure providers, identity verification providers, and fraud detection services. QuickGrants selects third-party service providers with due regard for their security practices and contractual obligations, but is not responsible for the acts or omissions of third-party providers beyond exercising reasonable care in their selection and oversight.

When Applicants are directed to a third-party service as part of the application process (such as identity verification), the Applicant’s use of that service is subject to the third party’s own terms and privacy policy. QuickGrants will notify Users when they are being directed to a third-party service.

11. Fees and Payment

11.1 Subscription Fees

Fees for the Services are set forth in the applicable service agreement or order form between QuickGrants and the Client. QuickGrants reserves the right to modify fees upon renewal with reasonable advance notice.

11.2 Payment Terms

Unless otherwise specified in the service agreement, invoices are due within thirty (30) days of the invoice date. Late payments may accrue interest at the lesser of 1.5% per month or the maximum rate permitted by law.

11.3 Appropriations

For government Clients, the parties acknowledge that the Client’s payment obligations may be subject to the availability and appropriation of funds. If funds are not appropriated or otherwise made available to support continued performance, the Client may terminate the service agreement upon written notice without penalty or further obligation, and QuickGrants will provide data export as described in Section 6.5.

12. Representations and Warranties

12.1 Mutual Representations

Each party represents and warrants that: (a) it has the legal authority to enter into and perform its obligations under these Terms; (b) its performance will not violate any applicable law or regulation; and (c) it will comply with all applicable laws in connection with its use or provision of the Services.

12.2 QuickGrants Warranties

QuickGrants warrants that: (a) the Services will perform materially in accordance with any applicable documentation during the subscription term; and (b) QuickGrants will provide the Services using commercially reasonable care and skill.

12.3 Client Warranties

The Client warrants that: (a) it has all necessary rights and authorizations to submit Client Data to the Services and to authorize QuickGrants to process it as described in these Terms; (b) its use of the Services will comply with all applicable program requirements, laws, and regulations; and (c) it will ensure that its Authorized Users and Applicants are informed of and comply with applicable terms and program requirements.

13. Disclaimer of Warranties

EXCEPT FOR THE EXPRESS WARRANTIES SET FORTH IN SECTION 12, THE SERVICES ARE PROVIDED “AS IS” AND “AS AVAILABLE.” QUICKGRANTS DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT.

QUICKGRANTS DOES NOT WARRANT THAT THE SERVICES WILL BE UNINTERRUPTED, ERROR-FREE, OR COMPLETELY SECURE. QUICKGRANTS DOES NOT WARRANT THE ACCURACY OR COMPLETENESS OF ANY DETERMINATIONS, OUTPUTS, OR REPORTS GENERATED THROUGH THE SERVICES, WHICH ARE DEPENDENT ON CLIENT DATA AND PROGRAM CONFIGURATION.

THE SERVICES ARE TOOLS TO SUPPORT PROGRAM ADMINISTRATION. ALL FUNDING DECISIONS, ELIGIBILITY DETERMINATIONS, AND PROGRAM OUTCOMES REMAIN THE SOLE RESPONSIBILITY OF THE CLIENT.

14. Limitation of Liability

14.1 Exclusion of Consequential Damages

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, NEITHER PARTY WILL BE LIABLE TO THE OTHER FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, OR ANY LOSS OF PROFITS, REVENUE, DATA, OR BUSINESS OPPORTUNITY ARISING OUT OF OR RELATED TO THESE TERMS OR THE SERVICES, REGARDLESS OF THE THEORY OF LIABILITY.

14.2 Cap on Liability

EXCEPT FOR OBLIGATIONS ARISING FROM A PARTY’S INDEMNIFICATION OBLIGATIONS, BREACH OF CONFIDENTIALITY, OR QUICKGRANTS’ GROSS NEGLIGENCE OR WILLFUL MISCONDUCT IN CONNECTION WITH A DATA BREACH, EACH PARTY’S TOTAL CUMULATIVE LIABILITY ARISING OUT OF OR RELATED TO THESE TERMS WILL NOT EXCEED THE TOTAL FEES PAID OR PAYABLE BY THE CLIENT TO QUICKGRANTS DURING THE TWELVE (12) MONTHS PRECEDING THE EVENT GIVING RISE TO THE CLAIM.

14.3 Website Visitors

FOR VISITORS TO THE WEBSITE WHO ARE NOT CLIENTS OR AUTHORIZED USERS, QUICKGRANTS’ TOTAL LIABILITY FOR ANY CLAIMS ARISING FROM USE OF THE WEBSITE WILL NOT EXCEED ONE HUNDRED DOLLARS ($100).

14.4 Essential Basis

THE LIMITATIONS IN THIS SECTION REFLECT THE ALLOCATION OF RISK BETWEEN THE PARTIES AND ARE AN ESSENTIAL BASIS OF THE AGREEMENT BETWEEN THE PARTIES.

15. Indemnification

15.1 By QuickGrants

QuickGrants will defend, indemnify, and hold harmless the Client from and against any third-party claim that the Services, as provided by QuickGrants and used in accordance with these Terms, infringe a valid United States patent, copyright, or trademark of a third party, and will pay any resulting damages or settlement amounts. If the Services become the subject of an infringement claim, QuickGrants may, at its option: (a) obtain the right for the Client to continue using the Services; (b) modify the Services to make them non-infringing; or (c) terminate the affected Services and refund any prepaid, unused fees.

15.2 By Client

The Client will defend, indemnify, and hold harmless QuickGrants from and against any third-party claim arising from: (a) the Client’s breach of these Terms; (b) Client Data or the Client’s use of the Services in violation of applicable law or program requirements; or (c) the Client’s funding program decisions, eligibility determinations, or administration of program benefits.

15.3 Indemnification Procedures

The indemnified party must provide prompt written notice of any claim, give the indemnifying party sole control of the defense and settlement, and provide reasonable cooperation at the indemnifying party’s expense. The indemnifying party will not settle any claim in a manner that imposes obligations on the indemnified party without prior written consent.

15.4 Government Clients

The parties acknowledge that government Clients may be limited by law in their ability to provide indemnification. Where applicable law prohibits a government Client from indemnifying QuickGrants, the indemnification obligations in Section 15.2 will apply only to the extent permitted by law, and the parties will negotiate alternative risk allocation in the applicable service agreement.

16. Term and Termination

16.1 Term

For Clients, the term of the Services is specified in the applicable service agreement or order form. For Visitors and Applicants, these Terms remain in effect for the duration of their access to the Website or Services.

16.2 Termination for Cause

Either party may terminate a service agreement if the other party materially breaches these Terms or the service agreement and fails to cure the breach within thirty (30) days after receiving written notice.

16.3 Suspension

QuickGrants may suspend a User’s access to the Services immediately and without prior notice if: (a) the User’s activity poses a security risk to the Services or other users; (b) the User violates these Terms; or (c) suspension is required by law or a government authority. QuickGrants will notify the affected Client as soon as reasonably practicable following any suspension of an Authorized User or Applicant.

16.4 Effect of Termination

Upon termination or expiration, the Client’s and its Users’ rights to access the Services will cease. Sections that by their nature should survive termination will survive, including Sections 6 (Client Data Ownership), 7 (Intellectual Property), 8 (Confidentiality), 13 (Disclaimer), 14 (Limitation of Liability), 15 (Indemnification), and 18 (Governing Law and Dispute Resolution).

17. Compliance with Laws and Program Requirements

17.1 General

Each party will comply with all applicable federal, state, and local laws and regulations in connection with its performance under these Terms.

17.2 Government Program Compliance

When the Services are used to administer federal or state funding programs, QuickGrants will support the Client’s compliance with applicable program requirements, including by maintaining audit trails, supporting records retention, and cooperating with reasonable audit requests from the Client or its funding agency (including HUD, FEMA, SBA, or the Office of Inspector General).

QuickGrants’ obligations under this section are limited to supporting the Client’s compliance through the capabilities of the Services. The Client remains responsible for ensuring that its program design, eligibility criteria, benefit calculations, and administration comply with all applicable program requirements and governing regulations.

17.3 Anti-Fraud Cooperation

QuickGrants will cooperate with Clients in identifying and investigating potential fraud, waste, and abuse within funded programs, including by providing access to relevant audit logs, case records, and system data as reasonably requested by the Client or required by applicable law.

18. Governing Law and Dispute Resolution

18.1 Governing Law

These Terms are governed by and construed in accordance with the laws of the State of Oregon, without regard to its conflict of law principles.

18.2 Dispute Resolution

Any dispute arising out of or relating to these Terms will be resolved exclusively in the state or federal courts located in Multnomah County, Oregon, and each party consents to the personal jurisdiction of those courts. The parties agree to attempt to resolve disputes through good faith negotiation before initiating litigation.

18.3 Government Clients

Where a government Client is subject to legal requirements regarding jurisdiction or dispute resolution that conflict with this Section, the parties will negotiate mutually acceptable dispute resolution terms in the applicable service agreement.

19. General Provisions

19.1 Force Majeure

Neither party will be liable for any delay or failure to perform its obligations (other than payment obligations) due to causes beyond its reasonable control, including natural disasters, acts of government, pandemics, war, terrorism, labor disputes, power or telecommunications failures, or cyberattacks.

19.2 Assignment

Neither party may assign these Terms or any rights hereunder without the prior written consent of the other party, except that QuickGrants may assign these Terms in connection with a merger, acquisition, or sale of substantially all of its assets, provided the assignee agrees to be bound by these Terms.

19.3 Severability

If any provision of these Terms is held to be invalid or unenforceable, the remaining provisions will continue in full force and effect.

19.4 Waiver

The failure of either party to enforce any right or provision of these Terms will not constitute a waiver of that right or provision.

19.5 Entire Agreement

These Terms, together with any applicable service agreement, order form, and privacy policy, constitute the entire agreement between the parties with respect to the subject matter hereof and supersede all prior agreements and understandings.

19.6 Notices

All notices under these Terms must be in writing and delivered to the addresses specified in the applicable service agreement, or for QuickGrants, to the address in Section 20.

19.7 No Third-Party Beneficiaries

These Terms do not create any third-party beneficiary rights, except that Applicants are intended third-party beneficiaries of QuickGrants’ obligations regarding data security and privacy as described in these Terms.

20. Contact Us

If you have questions about these Terms, contact us at:

QuickGrants LLC
5441 S. Macadam Ave, Ste N
Portland, OR 97239

Email: info@goquickgrants.com